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Area Board Grant Detail

Started on: 11/04/2019 11:02:27

ID: 3271

Current Status: Funds Transferred

To be considered at this meeting:
tbc contact Community Area Manager

Current Case Notes

31/05/2019 07:40:23 Funds transferred, please allow up to 28 days for the funds to reach your designated account.


30/05/2019 15:55:47 Bacs received.


17/05/2019 09:09:25 Accepatance Received. Now awaiting BACS detail.


16/05/2019 15:06:05 £2500.00 approved.


02/05/2019 09:55:32 Your application will be considered at the Marlborough Area Board meeting on Tuesday 14th May 2019 at Marlborough Town Hall, 5 High St, Marlborough SN8 1AA. The meeting will begin at 7pm with tea/ coffee available from 6.30pm. You and/or a member of your group will need to attend to answer any questions which may arise. Please would you be able to reply to this invitation confirming your attendance by Monday 13th May 2019.


17/04/2019 14:44:35 Dear Mervyn, to confirm your application to the Marlborough Area Board community grant scheme has been safely received. We will be in touch with next steps. Kind regards, Alexa Davies (Community Engagement Manager).


1. Which type of grant are you applying for?
Community Area Grant

2. Amount of funding required?
£1001 - £5000

3. Are you applying on behalf of a Parish Council?
No

4. If yes, please state why this project cannot be funded from the Parish Precept

5. Project title?
English Civil War Re-enactement Weekend in Marlborough 2019

6. Project summary:
Marlborough Town Council together with the English Civil War Society ECWS and with the support of Marlborough History Society and The Merchants House intend to stage The Battle of Marlborough depicting various exciting events and activities from the English Civil War of 1642 to bring the 17th century alive during the weekend of 27-28 July 2019. The events will take place throughout the town The Merchants House St Marys Church and other exhibition venues. There will be an encampment in Priory Gardens where visitors will be transported back to everyday life in the 17th century with the large battle re-enactment itself on Marlborough Common involving an hour long display of pikemen with their 16 feet long pikes musketeers cavalry and the firing of cannons - a real history lesson. Workshops and interactive sessions are planned and will be held within the local schools throughout July. This event will be FREE to attend and it is hoped will draw thousands of residents and visitors into the town centre across the weekend.

7. Which Area Board are you applying to?
Marlborough

Electoral Division
Marlborough East

8. What is the Post Code of where the project is taking place?
SN8 1LW

9. Please tell us which theme(s) your project supports:
Children & Young People
Arts, crafts and culture
Economy, enterprise and jobs
Festivals, pageants, fetes and fayres
Heritage, history and architecture
Inclusion, diversity and community spirit

If Other (please specify)

10. Finance:

10a. Your Organisation's Finance:

Your latest accounts:
12/2018

Total Income:
£2650.00

Total Expenditure:
£2539.00

Surplus/Deficit for the year:
£111.00

Free reserves currently held:
(money not committed to other projects/operating costs)

£8260.00

Why can't you fund this project from your reserves:
The Society has pledged to support the English Civil War Society with the re-enactment in 2019 and the publishing of a childrens book on Marlborough and the English Civil War. The Society is a small community group and has limited available funds.

We are a small community group and do not have annual accounts or it is our first year:  

10b. Project Finance:

Total Project cost £19700.00  
Total required from Area Board £5000.00
Expenditure
(Itemised expenditure)
£ Income
(Itemised income)
Tick if income confirmed £
Hire costs for PA public toilets waste management first aid site security ancillary equipt 9500.00 Town Council Earmarked Reserves yes 5000.00
Purchase of gunpowder and the hiring of two troops of horses for the live re-enactements 7300.00 Sponsorship 5000.00
Production of publicity promotional material 1400.00 Marlborough History Society yes 1000.00
Sundries 1500.00 English Civil War Society yes 1050.00
Royd Withy King, Marlborough yes 200.00
Knight Frank, Marlborough 1000.00
Total £19700     £13250

11. Have you or do you intend to apply for a grant from another area board within this financial year?
No

12. If so, which Area Boards?
Marlborough

13. Please tell us WHO will benefit and HOW they will benefit from your project benefit your local community?
All members of the community will benefit from the displays and educational visits - young old. These re-enactements will give local people an opportunity to experience and learn about important events from the towns history. Local businesses particularly retailers restaurants cafes and accommodation providers will received a welcome boost to trade across the weekend. Not only will the local economy be boosted across the weekend but it is hoped this event will raise awareness and promote what our beautiful town in Wiltshire has to offer and hopefully draw visitors back again and again.

14. How will you monitor this?
We will log the number of visitors to the event and the number of students involved in the workshops and interactive sessions within the schools. We will talk with traders in the town and monitor reports in local press to measure the success of the event.

15. Safeguarding. Please tell us about how you will protect and safeguard those involved in your project

16. If your project will continue after the Wiltshire Council funding runs out, how will you continue to fund it?
na

17. If this application forms part of a larger project (eg. building of new village hall), please state what this project is and approximately how much the overall project will cost.
na

18. DECLARATION

Supporting information - Please confirm that the following documents will be available to inspect upon request:

Quotes:
yes I will make available on request 1 quote for individual project costs over £500 & 2 quotes for project costs over £1000 (Individual project costs are listed in the expenditure section above)

Accounts:
yes I will make available on request the organisation's latest accounts

Constitution:
yes I will make available on request the organisation's Constitution/Terms of Reference etc.

Policies and procedures:
yes I will make available on request the necessary and relevant policies and procedures such as Child Protection, Safeguarding Adults, Public Liability Insurance, Access audit, Health & Safety and Environmental assessments.

Other supporting information (Tick where appropriate, for some project these will not be applicable):

And finally...
yes The information on this form is correct, that any award received will be spent on the activities specified.

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