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Area Board Grant Detail

Started on: 05/04/2019 13:14:41

ID: 3266

Current Status: Funds Transferred

To be considered at this meeting:
tbc contact Community Area Manager

Current Case Notes

31/05/2019 07:38:45 Funds transferred, please allow up to 28 days for the funds to reach your designated account.


30/05/2019 13:09:03 Bacs received.


29/05/2019 12:09:48 Accepatance Received. Now awaiting BACS detail.


29/04/2019 10:46:13 £600.00 approved.


12/04/2019 12:30:40 Your application will be considered at the Melksham Area Board meeting on Wednesday 24th April 2019 at Melksham Assembly Hall, Market Place, Melksham. The meeting will begin at 7pm with tea/coffee available from 6.30pm. You and/or a member of your group will need to attend to introduce the grant (one minute only) and to answer any questions which may arise. Please would you be able to reply to this invitation confirming your attendance by Friday 19th April 2019.


12/04/2019 12:13:00 Application received.


1. Which type of grant are you applying for?
Community Area Grant

2. Amount of funding required?
£0 - £1000

3. Are you applying on behalf of a Parish Council?
No

4. If yes, please state why this project cannot be funded from the Parish Precept

5. Project title?
Great Hinton Hall firedoor automatic closers

6. Project summary:
The trustees have made a fire risk assessment and realise that it is unsafe for the hall users to wedge open the fire doors. To provide a safe environment and avoid risk to persons and property we need to install automatic closers on three doors which will be activated by the fire alarm. This will also meet the requirements of our insurers.

7. Which Area Board are you applying to?
Melksham

Electoral Division

8. What is the Post Code of where the project is taking place?
BA14 6BY

9. Please tell us which theme(s) your project supports:
Arts, crafts and culture
Health, lifestyle and wellbeing
Inclusion, diversity and community spirit
Sport, play and recreation

If Other (please specify)

10. Finance:

10a. Your Organisation's Finance:

Your latest accounts:
03/2018

Total Income:
£3858.00

Total Expenditure:
£2174.00

Surplus/Deficit for the year:
£1684.00

Free reserves currently held:
(money not committed to other projects/operating costs)

£10061.00

Why can't you fund this project from your reserves:
The historic location of the old hall on which the new hall was built in 2000 does not provide any space for parking so the use of the hall is entirely by villagers and village groups. Consequently our annual income from its hire is very small at 1700 and with expenditure on overheads at 1800 we need the support of the 120 members of the 100 Club to make up the shortfall and help build up reserves towards long-term maintenance. Recognising the importance of the hall to the community the Parish Council have agreed to give 500 annually for three years to make sure running the hall continues to be viable. For this reason we do not want to commit any more than 285 from our reserves.

We are a small community group and do not have annual accounts or it is our first year:  

10b. Project Finance:

Total Project cost £885.00  
Total required from Area Board £600.00
Expenditure
(Itemised expenditure)
£ Income
(Itemised income)
Tick if income confirmed £
Supply and installation of door closers 885.00 Our reserves yes 285.00
Total £885     £285

11. Have you or do you intend to apply for a grant from another area board within this financial year?
No

12. If so, which Area Boards?
Melksham

13. Please tell us WHO will benefit and HOW they will benefit from your project benefit your local community?
All users will benefit from a safer environment that the automatic closing fire doors will provide in event of an emergency. Regular users are members of the Art and Craft Club Short Mat Bowls Club Lunch Club Ladies Club and the Parish Council. The Community Committee organise events for villagers in it every three months with any surplus over costs donated to the Hall funds. Villagers also hire it for private events and childrens parties. With a thatched property just down-wind of the Hall we are very aware of the need to contain any fire before the arrival of the fire services.

14. How will you monitor this?
We will remove the door wedges. A Health and Safety inspection is made monthly to check all equipment is in working order.

15. Safeguarding. Please tell us about how you will protect and safeguard those involved in your project

16. If your project will continue after the Wiltshire Council funding runs out, how will you continue to fund it?
Not applicable

17. If this application forms part of a larger project (eg. building of new village hall), please state what this project is and approximately how much the overall project will cost.
Not applicable

18. DECLARATION

Supporting information - Please confirm that the following documents will be available to inspect upon request:

Quotes:
yes I will make available on request 1 quote for individual project costs over £500 & 2 quotes for project costs over £1000 (Individual project costs are listed in the expenditure section above)

Accounts:
yes I will make available on request the organisation's latest accounts

Constitution:
yes I will make available on request the organisation's Constitution/Terms of Reference etc.

Policies and procedures:
yes I will make available on request the necessary and relevant policies and procedures such as Child Protection, Safeguarding Adults, Public Liability Insurance, Access audit, Health & Safety and Environmental assessments.

Other supporting information (Tick where appropriate, for some project these will not be applicable):
yes I will make available on request evidence of ownership of buildings/land

And finally...
yes The information on this form is correct, that any award received will be spent on the activities specified.

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