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Area Board Grant Detail

Started on: 01/09/2016 14:43:08

ID: 2081

Current Status: Funds Transferred

To be considered at this meeting:
tbc contact Community Area Manager

Current Case Notes

31/01/2017 09:09:58 Funds transferred, please allow up to 28 days for the funds to reach your account.

19/01/2017 10:55:06 BACS Received

09/01/2017 11:50:14 Accepatance Received. Now awaiting BACS detail.

19/12/2016 14:46:56 3250 Approved at 1 December meeting

16/09/2016 14:22:37 Dear Janice Your Grant Application will be considered at the next meeting of the Southern Area Board. This will be on Thursday 29th September 2016 7pm. Venue: Coombe Bissett Village Hall, Shutts Lane, Combe Bissett, Salisbury, Wiltshire, SP5 4LU. You or a member of your group will be required to attend to introduce the grant (1 minute only) and to answer any questions that may arise. The Chairman will endeavour to keep to time but some agenda items may take longer than anticipated. The agenda will be issued approximately one week before the date of the meeting and posted on the website at: Southern Agenda= We look forward to meeting you please could you confirm your attendance. Many thanks June June Cooke Business Support Officer

12/09/2016 11:45:17 .

12/09/2016 11:14:07 Received.

1. Which type of grant are you applying for?
Community Area Grant

2. Amount of funding required?
£1001 - £5000

3. Are you applying on behalf of a Parish Council?

4. If yes, please state why this project cannot be funded from the Parish Precept
Not applicable

5. Project title?
West Grimstead Village Hall New Oil Fired Heating System

6. Project summary:
The installation of a new modern oil fired heating system with all new fittings to replace the current electrical system and second hand heaters which are inadequate. The new system will heat the Village Hall efficiently thereby ensuring it is warm to the required degree and more comfortable and will also prevent our losing bookings and consequently income caused by complaints that the Village Hall is cold.

7. Which Area Board are you applying to?
Southern Wiltshire

Electoral Division
Alderbury and Whiteparish

8. What is the Post Code of where the project is taking place?

9. Please tell us which theme(s) your project supports:
Children & Young People
Arts, crafts and culture
Festivals, pageants, fetes and fayres
Health, lifestyle and wellbeing
Inclusion, diversity and community spirit
Sport, play and recreation

If Other (please specify)
To maintain the only other place in the village where people can get together apart from the Church.

10. Finance:

10a. Your Organisation's Finance:

Your latest accounts:

Total Income:

Total Expenditure:

Surplus/Deficit for the year:

Free reserves currently held:
(money not committed to other projects/operating costs)


Why can't you fund this project from your reserves:
Our Village Hall is over 100 years old and when we recently had maintenance work carried out to the roof the roofing contractors told us that we would need to have the roof replaced within the next 3 to 5 years and quoted 32500 inclusive of VAT for this at current prices. This quotation would undoubtedly have increased in 3 to 5 years time. Therefore we feel the need to forward plan for this eventuality by fundraising and conserving our own funds by applying for grants for projects we undertake.

We are a small community group and do not have annual accounts or it is our first year:  

10b. Project Finance:

Total Project cost £9490.00  
Total required from Area Board £4220.00
(Itemised expenditure)
£ Income
(Itemised income)
Tick if income confirmed £
Materials required to install a new oil fired heating system 9490.00 Our reserves yes 4745.00
Parish Council yes 525.00
Total £9490     £5270

11. Have you or do you intend to apply for a grant from another area board within this financial year?

12. If so, which Area Boards?
Southern Wiltshire

13. Please tell us WHO will benefit and HOW they will benefit from your project benefit your local community?
All those using the Village Hall will benefit from a more efficiently heated hall which will be heated to an acceptable level and consequently be more comfortable. We have had problems with hirers changing the settings on the heaters leaving them in the changed position and omitting to switch the heaters off when they leave the Village Hall which has meant wasted heat and electricity resulting in electricity bills being higher than they should have been. The new system will be under the sole control of the Village Hall Committee via a central thermostat which will not be accessible to hirers. Consequently the heating will only be set for the time it is required resulting in a significant reduction in wasted heat and unnecessary use of electricity which will result in a saving on the electricity account. We have obtained only one quotation for this work. We have received many complaints from hirers about the heating system and have lost bookings as a result of hirers feeling that the Village Hall was to cold for them to pursue their activities. In addition the Village Hall was beginning to get a reputation for being cold. All these issues were affecting bookings and consequently our income for the buildings maintenance and upkeep. We felt that this was something we needed to act upon quickly and rectify before another winter. K A Watts Plumbing and Heating Ltd Unit 9 M3 Trade Park Manor Way Eastleigh Hants SO50 9YA from who we obtained the quotation is a company known to us with a good reputation for quality work. As custodians of a public building we take our duty of care to those who use our Village Hall and to the Village Hall itself very seriously and therefore we preferred to use a company whom we knew to have a good reputation for quality work.I hope this explains the position satisfactorily and that you are able to consider our application for a grant despite having only one quotation.

14. How will you monitor this?
From judging the effects of the system and how it is working once it is installed on all those who use the Village Hall.

15. If your project will continue after the Wiltshire Council funding runs out, how will you continue to fund it?
By fund raising and donations.

16. If this application forms part of a larger project (eg. building of new village hall), please state what this project is and approximately how much the overall project will cost.
Not applicable


Supporting information - Please confirm that the following documents will be available to inspect upon request:

yes I will make available on request 1 quote for individual project costs over £500 & 2 quotes for project costs over £1000 (Individual project costs are listed in the expenditure section above)

yes I will make available on request the organisation's latest accounts

yes I will make available on request the organisation's Constitution/Terms of Reference etc.

Policies and procedures:
yes I will make available on request the necessary and relevant policies and procedures such as Child Protection, Safeguarding Adults, Public Liability Insurance, Access audit, Health & Safety and Environmental assessments.

Other supporting information (Tick where appropriate, for some project these will not be applicable):
yes I will make available on request evidence of ownership of buildings/land

And finally...
yes The information on this form is correct, that any award received will be spent on the activities specified.

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