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Area Board Grant Detail

Started on: 25/02/2016 17:40:44

ID: 1806

Current Status: Funds Transferred

To be considered at this meeting:
tbc contact Community Area Manager

Current Case Notes

07/03/2017 09:47:23 Funds transferred, please allow up to 28 days for monies to reach your account.

03/03/2017 10:53:05 BACS Received

21/02/2017 19:03:45 Accepatance Received. Now awaiting BACS detail.

24/10/2016 14:03:01 Approved at 29 Sept Area Board meeting

16/09/2016 14:26:38 Dear John Your Grant Application will be reconsidered at the next meeting of the Southern Area Board, after being deferred for further investigation at the Southern area board meeting 28.07.16. This will be on Thursday 29th September 2016 7pm. Venue: Coombe Bissett Village Hall, Shutts Lane, Combe Bissett, Salisbury, Wiltshire, SP5 4LU. You or a member of your group will be required to attend to introduce the grant (1 minute only) and to answer any questions that may arise. The Chairman will endeavour to keep to time but some agenda items may take longer than anticipated. The agenda will be issued approximately one week before the date of the meeting and posted on the website at: Southern Agenda= We look forward to meeting you please could you confirm your attendance. Many thanks June June Cooke Business Support Officer

09/08/2016 15:32:23 The Southern area board considered your grant application on 28.07.16 but have deferred your application at this time: They wish to consider 1. Which Parish Councils have been asked for a contribution 2. Details of the rates of hire 3. When the lottery grant will be determined before any payments can be made.

09/08/2016 15:32:20 The Southern area board considered your grant application on 28.07.16 but have deferred your application at this time: They wish to consider 1. Which Parish Councils have been asked for a contribution 2. Details of the rates of hire 3. When the lottery grant will be determined before any payments can be made.

19/07/2016 15:43:40 Thank you for your recent application which will be considered at the Southern Wiltshire Area Board on Thursday, 28th July, 2016 7.00 pm. The venue for this meeting will be Whiteparish Memorial Hall, Common Rd, Whiteparish, Salisbury, Wiltshire, SP5 2SU. You nand/or a member of your group will be required to attend to introduce the grant (1 minute only) and to answer any questions that may arise.

19/07/2016 15:43:15 Application received.

24/03/2016 12:28:11 Please see email regarding your grant. 24.03.2016

1. Which type of grant are you applying for?
Community Area Grant

2. Amount of funding required?
£1001 - £5000

3. Are you applying on behalf of a Parish Council?

4. If yes, please state why this project cannot be funded from the Parish Precept

5. Project title?
Salisbury South Wilts Scouts Minibus Replacement Project

6. Project summary:
We aim to replace our existing minibus. This is to ensure our minibus is safe and reliable and to avoid the inevitable extra expense in servicing and maintenance which goes with the increase in age.

7. Which Area Board are you applying to?
Southern Wiltshire

Electoral Division

8. What is the Post Code of where the project is taking place?

9. Please tell us which theme(s) your project supports:
Children & Young People
Countryside, environment and nature
Inclusion, diversity and community spirit
Sport, play and recreation

If Other (please specify)

10. Finance:

10a. Your Organisation's Finance:

Your latest accounts:

Total Income:

Total Expenditure:

Surplus/Deficit for the year:

Free reserves currently held:
(money not committed to other projects/operating costs)


Why can't you fund this project from your reserves:
Our reserves are insufficient to fund this project. The reserves we do have are there to enable if required emergency repairs to our District HQ building and if need be our existing vehicle.

We are a small community group and do not have annual accounts or it is our first year:  

10b. Project Finance:

Total Project cost £34000.00  
Total required from Area Board £5000.00
(Itemised expenditure)
£ Income
(Itemised income)
Tick if income confirmed £
Minibus 34000.00 Fundraising yes 2630.00
Salisbury City Communituy Development Grant Fund yes 3000.00
Sale of existing minibus 7500.00
Salisbury Area Board 5000.00
Laverstock & Ford Parish Council 300.00
Amesbury Town Coucil 300.00
Big Lottery Awards for All 10000.00
Reserves 270.00
Total £34000     £29000

11. Have you or do you intend to apply for a grant from another area board within this financial year?

12. If so, which Area Boards?
Southern Wiltshire

13. Please tell us WHO will benefit and HOW they will benefit from your project benefit your local community?
The Salisbury South Wilts Scouts District covers a geographical area which encompasses the whole of the Southern Wiltshire Area Board. There are scout groups at Alderbury Downton Laverstock Old Sarum and Winterslow plus Explorer Scout Units at Alderbury Laverstock and Winterslow. The minibus is available to them and is used by them to access activities such as attendance at camps activity centres hiking locations and other visits. Areas travelled to include all parts of Wiltshire and adjoining counties London Wales and Scotland. Travelling together in a minibus encourages comradeship and alleviates the need for numerous cars and drivers to transport members and to ensure all arrive together.It provides our volunteer leaders with the necessary equipment to carry out exciting activities for young people and is a form of showing they are appreciated by providing such resources. Additionally the minibus is available for use by other voluntary and charitable groups. Those that have or currently use it are amongst others who all have a catchment area covered by Southern Wiltshire Area Board GirlGuildingUK Alabare Christian Care Salisbury Lifestyles for vulnerable adults Salisbury Festival Chernobyl Childrens Holidays and Mencap. We encourage our volunteer drivers to take part in MiDAS Minibus Drivers Awareness Scheme supported by RoSPA and the Driving Standards Agency to ensure safety and acceptable driving practices. The benefits of owning such a vehicle as opposed to hiring are great. The minimum period of hire for a commercially hired vehicle is 24 hours with collection and return times usually in office hours. This is not convenient to many of our volunteer drivers who are in full time employment. Our minibus can be used for the minimum of time necessary maybe just a few hours during an evening and can be collected and returned at any time and without the expense of commercial hire charges.

14. How will you monitor this?
The continued use of the vehicle by our members and other charitable and voluntary groups will indicate that the project has been a success.

15. If your project will continue after the Wiltshire Council funding runs out, how will you continue to fund it?
The funding is towards a one off payment for the purchase of a minibus.

16. If this application forms part of a larger project (eg. building of new village hall), please state what this project is and approximately how much the overall project will cost.


Supporting information - Please confirm that the following documents will be available to inspect upon request:

yes I will make available on request 1 quote for individual project costs over £500 & 2 quotes for project costs over £1000 (Individual project costs are listed in the expenditure section above)

yes I will make available on request the organisation's latest accounts

yes I will make available on request the organisation's Constitution/Terms of Reference etc.

Policies and procedures:
yes I will make available on request the necessary and relevant policies and procedures such as Child Protection, Safeguarding Adults, Public Liability Insurance, Access audit, Health & Safety and Environmental assessments.

Other supporting information (Tick where appropriate, for some project these will not be applicable):

And finally...
yes The information on this form is correct, that any award received will be spent on the activities specified.

Evaluation Received 13/12/2017 19:56:41

1.   I confirm that our project was completed in accordance with the conditions of the approved application. *Required field

2.   I confirm that all pictures, quotes, receipts and invoices are available for inspection upon request to prove the above. *Required field

3.   I confirm Wiltshire Council's financial support was acknowledged in our publicity, printed or website material. *Required field
Yellow Peril - monthly publication for all members of scouting in District.

4.   Our project was successful in delivering the proposed community benefits. *Required field

5.   The grant application process was. *Required field
very good

6.   Any further information that you would like to tell us about your project

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