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Local Youth Grant Detail

Started on: 03/01/2019 10:27:50

ID: 652

Current Status: Funds Transferred

To be considered at this meeting:
tbc contact Community Area Manager

Current Case Notes

22/02/2019 10:01:45 Funds transferred, please allow up to 28 days for the funds to reach your designated account.

18/02/2019 10:41:27 Bacs received.

15/02/2019 12:13:26 Acceptance Received. Now awaiting BACS detail.

15/02/2019 11:58:51 £1716.00 approved.

04/02/2019 13:45:40 Your application will be considered at the Melksham Area Board meeting on Wednesday 13th February 2019 at Melksham United Church,4 High St, Melksham, SN12 6JU. The meeting will begin at 7pm with tea/coffee available from 6.30pm. You and/or a member of your group will need to attend to introduce the grant (one minute only) and to answer any questions which may arise. Please would you be able to reply to this invitation confirming your attendance by Friday 8th February 2019.

04/02/2019 13:40:00 Application received.

1. Project title? (Max. 8 words Eg. Tinkleton Village Youth Transport Project)
Young Melksham 13-18 year old youth work project

2. Project summary: (100 words)
We are looking for funding to support the continued delivery of positive activities in our youth club sessions for 13-18 year olds on Wednesday and Thursday evenings.

3. Amount of funding required:
£1001 - £5000

4. Which Area Board are you applying to? Not sure? -check on a map

5. What is the Post Code of where the project is taking place?(If the application is for something that will move around to different locations please insert the post code for where it will be based for the majority of the time.)
SN12 7NY

6. Please tell us which theme(s) your project supports:
 Informal education
 Youth work/development
 Employment or training
 1:1/group work
 Community Project
 Community Safety

If Other (please specify)

7. About your project
Please tell us about your project (a strong application will address all of the following):

  • How does your project support local needs and priorities?
  • How have young people been involved in your project so far?
  • How many young people to do you expect to benefit?
  • How will your project be accessible and affordable?
  • How will you encourage volunteering and community involvement?
  • How will you ensure your project is accessible to everyone (Disabled, low incomes, vulnerable, etc.)
  • How will ensure your project is inclusive?
  • How will you work with other community partners?
Young Melksham makes a real difference to the young people in our local community. In 2018 we were able to welcome a total of 584 young people to our youth clubs. These young people attended a total of 6985 club sessions between them. Young Melksham run four youth club sessions per week including school holidays for young people aged 8 to 18 and up to 25 for our SEND night. Our Wednesday night club session is for school years 7-8 ages 11-13 and our Thursday night club session is targeted specifically for young people aged 13 plus. On average we have over 200 different young people attend our youth clubs each week with an average of 27.5 members attending each session. Our young people benefit from an experienced team of volunteers and staff who provide a safe environment to participate in a range of positive activities organised by our professional Youth Work Manager. On Wednesday young people aged 11-13 can attend our youth club session where we provide life skills such as cooking in recent months we have made pizzas and baked cakes which the young people share with each other staff and volunteers. Life skills such as this are important as this example shows one young person said she had never baked at home and a few weeks later said she had started to cook things at home for her family. Another young person said that he never gets an opportunity to cook at home as everyones always so busy. The young people can participate in arts projects and sports such as football and rugby with staff and volunteers who have experience in these areas. In addition Young Melksham provides advice and guidance and a safe place to socialise. On Thursday nights we run a youth caf for young people aged 13-18 and this is a place for them to gain advice and guidance to support their careers and applications for college to speak with guest visitors and socialise in a relaxed environment which as one young person said keeps me off the streets. Some comments from our young people in support of our work are given here Because I have been going to the centre for a few years so it feels like a second home. We like going to Canberra because it keeps us off the streets and stops us from getting in trouble Stops me doing my drugs The positive activities that we provide are vital to supporting the young people in our local community with an environment where they can grow and realise their potential away from negative influences. Recently we have had a range of guest speakers deliver information to our young people Motiv8 talked to our young people about their drugs and alcohol services with activities and quizzes looking at the impact of drug use and how to stay safe a sexual health nurse spoke about safe sex and consent staff from the Youth Offending Team chatted about the impact of crime on victims and perpetrators and Leadership Martial Arts came to demonstrate self-defence and fitness. We provide opportunities for other groups to visit and speak to our young people for example The Melksham Carnival Team spoke to the young people about getting involved in the Carnival and gained feedback on what they thought of the event. A Parish Council Member also came to speak with a group as he wanted to organise a dance festival and needed some input from young people on how they could make it something they would like to be involved in. We regularly speak to our young people and ask them about the opportunities and activities they would like offered to them. The young people asked for a water slide in the hot summer months of 2018 and this provided a safe outlet for them to have fun in the heat. Young people who attend our Wednesday and Thursday youth club sessions also have the opportunity to become peer leaders. They support our work on other youth club sessions with younger children. They learn key communication skills and how to work as part of a team. They are also offered the chance complete training course such as First Aid and Food Hygiene. Our club sessions are heavily subsidised by the charity with subscriptions being charged at just two pounds for each session. We have deliberately set the subs at a level which is pitched to make young people feel that they are investing in the service and have a sense of ownership and belonging but also not so high that it becomes a financial burden and discourages people from attending. We also run a Membership Assistance scheme for families that would like to send young people to the centre but would struggle with the cost. We especially recognise this can be a challenge for those with several children. Our aim is that no young person should be excluded from attending based on ability to pay.

8. Safeguarding
Please tell us about how you will protect and safeguard young people in your project (You must address all of the following):

  • Please evidence your commitment to safeguarding and promoting the welfare of children and young people.
  • How do you make sure staff and volunteers understand their safeguarding responsibilities?
  • Are staff and volunteers Disclosure and Barring Service (DBS) checked and do you hold a central record of this as well as details of staff references.
  • Who in your organisation is ultimately responsible for safeguarding?
  • How do you ensure that young people are kept safe online when accessing your services?
Young Melksham have a range of policies covering safeguarding and working with young people. All volunteers and staff are DBS checked and have to complete safeguarding and CSE training. Our Youth Work Manager is our designated safeguarding officer. All computers accessible by young people on our premises are protected to restrict which websites and resources and be accessed online to prevent young people accessing inappropriate material.

9. Monitoring your project
How will you know if your project has been successful?

Every youth club session will be evaluated by the team at the end of the evening these evaluations will then be reviewed by the Youth Work Manager to ensure that the positive activities undertaken match the needs of the young people attending the sessions. The evaluations include numbers attending and feedback from the young people which helps to ensure that we continue to reflect on and improve delivery of our activities and youth service. The Youth Work Manager also submits regular reports to the Board of Trustees to demonstrate that the activity is meeting the needs of the organisation.

10. Finance: if you are a new organisation and don't have accounts leave blank and tick box below

10a. Your Organisation's Finance:

Your latest accounts:

Total Income:

Total Expenditure:

Surplus/Deficit for the year:

Free reserves currently held:

Why can't you fund this project from your reserves:
We currently run four youth clubs per week together with a free-to-access counselling service which all rely on limited funding we have very restricted reserves that are held for dealing with any emergencies that may arise such as urgent repairs etc.

We are a newly formed group and do not yet have published accounts: 

10b. Project Finance:

Part One: *required

Total Project cost help £18095.45  
Total required from Area Board £4000.00

Part Two: Please itemise your project expenditure and project income *required

Itemised Expenditure
eg Materials help
£ Itemised Income
eg Our reserves
£ Income confirmed?
Youth workers £9722.02 Subscriptions £7800.00 yes
Tuck Shop Stock £1629.00 Tuck Shop Sales £2715.00 yes
EquipmentActivity costs £475.00 £
Admin costs £1113.75 £
Marketing £400.00 £
Hall Hire £3000.00 £
Preparation time £1755.68 £
Total £ Total £  

11. Have you or do you intend to apply for a grant for this project from another area board within this financial year?

12. Tick all the Area Boards to which you are intending to apply, including this one (You can apply to a maximum of 3 Area Boards for the same project in a financial year)
 Bradford on Avon
 Southern Wiltshire
 South West Wiltshire
 Royal Wootton Bassett & Cricklade


Supporting information

Do you have the following (please tick any that apply):
 Child Protection Policy
 Safeguarding Children
 Procedure for dealing with an allegation against a member of staff or a volunteer
 Complaints Procedure
 Public Liability Insurance
 Health & Safety
 Whistle blowing policy
 Internet use policy
 Annual Accounts
 Business/Project Plan (For projects where total project cost is over £50,000)

Legal declaration
 The information on this form is correct, that any award received will be spent on the activities specified.



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