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Local Youth Grant Detail

Started on: 17/12/2018 13:48:49

ID: 650

Current Status: Funds Transferred

To be considered at this meeting:
tbc contact Community Area Manager

Current Case Notes

04/03/2019 15:19:02 Funds transferred, please allow up to 28 days for the funds to reach your account.

04/03/2019 09:44:38 BACS Received

15/02/2019 12:53:38 Acceptance Received. Now awaiting BACS detail.

15/02/2019 12:14:07 Decision to award the sum of £3100 at the Area Board Meeting on the 14th February 2019 and at the back of the recommendation in January 2019

31/01/2019 09:19:32 Following a LYN meeting on 29th January 2019 it was agreed (also taking into consideration the recommendations from the students of Kingdown) to put forward 2 recommendations to the AB members Option A to put a certain amount towards this project fro the Community Grant or failing that option b to award the sum of £3100.00

02/01/2019 09:54:20 Application meets criteria and will be submitted to the LYN on the 29th Jan 2019 for recommendation to the Are Board on the 14th February 2019

1. Project title? (Max. 8 words Eg. Tinkleton Village Youth Transport Project)
Shell European Eco-Marathon 2019

2. Project summary: (100 words)
I run an after school extra curricular Design and Make Engineering club at Kingdown School Warminster. We design and build vehicles to try to achieve the highest miles per gallon possible and this year we are fucusing our efforts on a very lightweight carbon fibre chassis and top shell. The team comprises students from key stages 3 4 and 5 12yrs - 18yrs old girls and boys - all welcome.

3. Amount of funding required:
£1001 - £5000

4. Which Area Board are you applying to? Not sure? -check on a map

5. What is the Post Code of where the project is taking place?(If the application is for something that will move around to different locations please insert the post code for where it will be based for the majority of the time.)
BA12 9DR

6. Please tell us which theme(s) your project supports:
 Informal education
 Youth work/development
 Employment or training
 1:1/group work
 Community Project
 Community Safety

If Other (please specify)
This is a universitycompany level engineeringcompetition experience for the team members.

7. About your project
Please tell us about your project (a strong application will address all of the following):

  • How does your project support local needs and priorities?
  • How have young people been involved in your project so far?
  • How many young people to do you expect to benefit?
  • How will your project be accessible and affordable?
  • How will you encourage volunteering and community involvement?
  • How will you ensure your project is accessible to everyone (Disabled, low incomes, vulnerable, etc.)
  • How will ensure your project is inclusive?
  • How will you work with other community partners?
The project supplies all of the STEMScience Technology Engineering and Maths focusses so needed in todays job market. Its a real life high level design and make engineering project where our young team members get to compete against university age teams from all over Europe and the rest of the worldWe have had considerable success so far in the competition - the only school age team to gain entry and have achieved 1631 miles per gallon so far. There are 20 in the team at present with new younger students replacing older leavers each year. I hope that this year will be the last application for funding on a large scale - lcoal businesses are now becoming interested in funding the project in future years due to our success and publicity. We are also building links with local companies where they teach their particular designengineering expertise to the team.All adults involved have current CRB accreditation. This funding will help ensure that all young people can partake what ever their backgroundfinancial status. It really is a great project

8. Safeguarding
Please tell us about how you will protect and safeguard young people in your project (You must address all of the following):

  • Please evidence your commitment to safeguarding and promoting the welfare of children and young people.
  • How do you make sure staff and volunteers understand their safeguarding responsibilities?
  • Are staff and volunteers Disclosure and Barring Service (DBS) checked and do you hold a central record of this as well as details of staff references.
  • Who in your organisation is ultimately responsible for safeguarding?
  • How do you ensure that young people are kept safe online when accessing your services?
All volunteering staff have up to date CRB accreditation and are employed at Kingdown school. All are aware of their safeguarding responcibilities. The club runs in a friendly informal manner but with a real focus on clever solutions and quality engineering. Mr Dudley is ultimately responsible for safeguarding at Kingdown School and the Eco-Marathon club. There is no online element with this club.

9. Monitoring your project
How will you know if your project has been successful?

We periodically test our ideas as we develop the vehicle. We have a good basis for future development having competed last year - but we now need to shed quite a bit of weight from the chassis and improve our aerodynamics to continue to progress at world level. We are developing a rolling road engine tuningECU tuning test bed that will allow direct monitoring of engine mapping progress and can now monitor and test our aerodynamic efficiency in computer simulations and 12th scale wind tunnel tests. Ultimately our finishing position in the 2019 Shell European Eco-Marathon will fingers crossed show the success of the projectOnce the new Carbon Fibre chassis is finished we will be in a good position to then make small improvements each year and I expect to make much reduced applications for funding or maybe non at all if all of the short-fall can be covered by local business sponsorship.

10. Finance: if you are a new organisation and don't have accounts leave blank and tick box below

10a. Your Organisation's Finance:

Your latest accounts:

Total Income:

Total Expenditure:

Surplus/Deficit for the year:

Free reserves currently held:

Why can't you fund this project from your reserves:
We have no reserves

We are a newly formed group and do not yet have published accounts: 

10b. Project Finance:

Part One: *required

Total Project cost help £3910.00  
Total required from Area Board £3910.00

Part Two: Please itemise your project expenditure and project income *required

Itemised Expenditure
eg Materials help
£ Itemised Income
eg Our reserves
£ Income confirmed?
ECU engine test bed manufacture £500.00 £
Carbon fibre chassis and shell manufacture £2300.00 £
new Cramic hybrid bearings £300.00 £
Food expences for team x5 days £450.00 £
Liveried team shirts £260.00 £
Team travel to London £100.00 £
Total £ Total £  

11. Have you or do you intend to apply for a grant for this project from another area board within this financial year?

12. Tick all the Area Boards to which you are intending to apply, including this one (You can apply to a maximum of 3 Area Boards for the same project in a financial year)
 Bradford on Avon
 Southern Wiltshire
 South West Wiltshire
 Royal Wootton Bassett & Cricklade


Supporting information

Do you have the following (please tick any that apply):
 Child Protection Policy
 Safeguarding Children
 Procedure for dealing with an allegation against a member of staff or a volunteer
 Complaints Procedure
 Public Liability Insurance
 Health & Safety
 Whistle blowing policy
 Internet use policy
 Annual Accounts
 Business/Project Plan (For projects where total project cost is over £50,000)

Legal declaration
 The information on this form is correct, that any award received will be spent on the activities specified.

Evaluation Received 07/10/2014 08:27:11

1.   I confirm that our project was completed in accordance with the conditions of the approved application.

2.   I confirm that all pictures, quotes, receipts and invoices are available for inspection upon request to prove the above.

3.   I confirm Wiltshire Council's financial support was acknowledged in our publicity, printed or website material.
Blog on website Our own website is in process of being updated will list the grant when completed

4.   Our project was successful in delivering the proposed community benefits.

5.   The grant application process was.
very good

6.   Any further information that you would like to tell us about your project
All invoices will be available from the 17th October when I am back Once again thank you for accepting out grant application



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