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Local Youth Grant Detail

Started on: 27/11/2018 13:54:16

ID: 639

Current Status: Funds Transferred

To be considered at this meeting:
tbc contact Community Area Manager

Current Case Notes

11/02/2019 08:50:51 Funds transferred, please allow up to 28 days for the funds to reach your designated account.


08/02/2019 08:44:28 Bacs received.


06/02/2019 12:06:01 Acceptance Received. Now awaiting BACS detail.


31/01/2019 14:54:28 £5000.00 approved.


18/12/2018 11:30:31 Your application will be considered at the Bradford on Avon Area Board meeting on Wednesday 16th January 2019 at St Laurence School, Ashley Road, Bradford on Avon, BA15 1DZ. The meeting will begin at 7.00pm with tea/ coffee available from 6.30pm. You and/ or a member of your group will need to attend to answer any questions which may arise. Please would you be able to reply to this invitation confirming your attendance by Friday 11th January.


17/12/2018 15:35:31 Application received.


1. Project title? (Max. 8 words Eg. Tinkleton Village Youth Transport Project)
Relateen Counselling Project

2. Project summary: (100 words)
To provide a bespoke professional counselling service to support young people to recover from or cope with the impact of temporary serious emotional distress so that they can move forward and maximise their potential in life. We offer an opportunity for young people to talk in confidence release grief and pain provide strategies to cope communicate and build individual resilience including personal safe support networks. This is an independent service located at St Laurence School in order to maximise access for young people living in and around Bradford on Avon.

3. Amount of funding required:
£1001 - £5000

4. Which Area Board are you applying to? Not sure? -check on a map
Bradford on Avon

5. What is the Post Code of where the project is taking place?(If the application is for something that will move around to different locations please insert the post code for where it will be based for the majority of the time.)
BA15 1DZ

6. Please tell us which theme(s) your project supports:
 Informal education
 Youth work/development
 Sport/Leisure
 Residential
 Arts/Culture
 Employment or training
 1:1/group work
 Community Project
 Community Safety
 Volunteering
 Environment
 Health
 Other

If Other (please specify)
Personal development ie. understanding loss communication confidence. Managing understanding anxiety

7. About your project
Please tell us about your project (a strong application will address all of the following):

  • How does your project support local needs and priorities?
  • How have young people been involved in your project so far?
  • How many young people to do you expect to benefit?
  • How will your project be accessible and affordable?
  • How will you encourage volunteering and community involvement?
  • How will you ensure your project is accessible to everyone (Disabled, low incomes, vulnerable, etc.)
  • How will ensure your project is inclusive?
  • How will you work with other community partners?
How does your project support local needs and priorities. The importance of good mental health for children and young people is the second highest priority on local community priorities plan for 20172019. We will also show that this work supports educational attainment third priority and indirectly. positive leisure activities. First priority. During Sept to June 2018 51 young people have voluntarily used Relateen and the current provision of 12 hours per week is oversubscribed with a constant waiting list in place. On average half of these are young people from families where financial hardship is a factor and this year 57 percent were from single parent families. These young people are experiencing serious distress and often do not feel comfortable about others knowing that they are receiving our help particularly boys. Even after counselling we are ethically bound to allow them to draw a line under their experience and move on in anonymity. However our feedback this year shows that 95 percent said they would recommend counselling to a friend. How have young people been involved in your project so far. Self referral. Any young person can come to Drop In in order to have an informal chat about their difficulties ask questions about Relateen and then make an informed decision about whether to access counselling or not. Often a small group of friends will come in order to support someone they are concerned about or to discuss a collective worry that they have. We are committed to ensuring that every young person can exercise autonomy in looking after their own mental health. We invite voluntary feedback after counselling that is written and anonymous. We use this to improve and develop the service for example if the young person feels the room is not private enough or the location of it is too public we will work with the school to change it this has happened in St Laurence. We also have a male counsellor in addition to our female counsellor so that young people have more choice and hopefully more boys may be encouraged to come if only to the Drop In part of our offer. This year 40 per cent of clients were boys which is encouraging. Presenting Issues. We use the information clients give us on the nature and depth of their problems to inform and develop counsellor training in order to better support young people. This is done with individual counsellors via supervision and also by group training. Recent subjects are working with autism and anxiety. Use of sessions. The young person directs the sessions in so much as they are there voluntarily it is their private space and they can choose what difficulty they want to explore and what medium they feel most comfortable using to help them. The Counsellor is led by the clients individual needs. They might use the space to cry shout be quiet be a child then as sessions move forward they can work on ways to understand their problems build up confidence or work on strategies to manage overpowering feelings such as grief or anger. Exploring ways to improve feedback. We have introduced YP Core this year which is a measurement tool to monitor progress as counselling continues so not just a feedback at the end of counselling. This is developing and young people are engaging with it in the form of assessing their own mental health progression. How many young people to do you expect to benefit. Between 45 and 55 pupils per year and a further 12 per year that come to Drop In only. These are the direct beneficiaries. Approximately 150 friends and family members will benefit from the young persons improved mental health also. The service is delivered on two days per week for a total of 12 hours per week during term time at St Laurence. How will your project be accessible and affordable. By locating this independent service in the urban school environment we hope to reach any young person that needs help. The work is funded from a mix of grant and school budget in order to make it free of charge which is particularly helpful to vulnerable young people. All clients commence with an Initial Assessment which is designed to allow the Counsellor and client to decide if Relateen is the best place to support the young persons concerns. If it is not the client will be signposted to other services or support. How will you encourage volunteering and community involvement. As a professional agency we have a policy of not using volunteer counsellors but by marketing the service through local agencies and youth clubs where young people go we can encourage community involvement by signposting each others services. It is particularly important for our Counsellors to be able to encourage other positive activities that their clients can access in the area especially those aimed at or accessible to special vulnerable groups ie Young Carers or transgender young people. How will you ensure your project is accessible to everyone. Disabled low incomes vulnerable etc. We are a universal access service and locate in school to be available to the widest population we can irrespective of financial circumstances. As identified above nearly 50 per cent of the young people we see are from disadvantaged backgrounds. Examples Boy 15 witnessed dad beating mum dad imprisoned due for release wants relationship with him and sister. Boy is still traumatised by experience but misses dad worried about mums feelings and cant voice his own. Girl 14 new to area due to bullying chaotic home life so goes out a lot and now getting involved in gangs. Young Carers agency helping but rather than activities just wants to talk. Boy 16 gets on better with step dad than own father. Feels deeply disloyal yet understands step dad is better parent. Confused and dislikes self. Recently stopped speaking and now shows signs of depression. Girl 17 Convinced she is overweight although size 8. Throwing away packed lunch recently fainted and at risk of an anorexic mindset. How will you ensure your project is inclusive. By ensuring that our Equalities and Diversity policy including staff and recruitment and training practice is adhered to. By following the specific guidance recommended by the British Association for Counselling and Psychotherapy around best practice in terms of sensitivity training and guidance to support minority groups. By statistics monitoring of age gender presenting issues and outcomes of clients year on year and identifying if some groups are missed and what the reason might be. By marketing as widely as possible within the school community and in the wider community by word of mouth. We are committed to equality and diversity. We strive to support young people irrespective of gender sexual orientation culture race or disability. How will you work with other community partners. We have strong links with other community agencies both statutory and voluntary such as Social Care Child Adolescent Mental Health Service Victim Support Splitz and Splash in addition to St Laurence School and its full pastoral offer including peer and adult mentoring programme. In addition to referring on some clients to specialist statutory help we also keep up to date with local amenities in order to inform and signpost clients to what is out there and encourage their own exploration also. The Project Manager attends local MAF Multi-Agency Forums meetings on invitation to update them on Relate services for children young people adults and families. Regular attendance at the Wiltshire Children and Families Voluntary Sector Forum 93 charities registered also keeps us up to date with supportive work going on in West Wiltshire for young people so we can continue to signpost effectively.

8. Safeguarding
Please tell us about how you will protect and safeguard young people in your project (You must address all of the following):

  • Please evidence your commitment to safeguarding and promoting the welfare of children and young people.
  • How do you make sure staff and volunteers understand their safeguarding responsibilities?
  • Are staff and volunteers Disclosure and Barring Service (DBS) checked and do you hold a central record of this as well as details of staff references.
  • Who in your organisation is ultimately responsible for safeguarding?
  • How do you ensure that young people are kept safe online when accessing your services?
Please evidence your commitment to safeguarding and promoting the welfare of young people. Relate works in collaboration with the British Association for Counselling and Psychotherapy BACP which requires stringent adherence to safeguarding and child protection guidelines which all Relate Centres must adhere to to be part of Relate together with Relate procedures on disclosure and consultation. The Relate Federation reviews our Child Protection and Safeguarding Policy in the light of current legislation social developments and best practice research every 3 years and last reviewed in June 2017. As an organisation committed to healthy relationships we respect the autonomy of young people whilst also doing our very best to ensure their safety and wellbeing. In difficult situations we take individual advice from our national Relate Senior Practice Consultants via our Practitioners Helpline. This substantial investment whilst expensive is essential and evidences our commitment not to compromise on this pivotal part of our work. How do you make sure staff and volunteers understand their safeguarding responsibilities. Following Safer Recruitment training Relate managers follow best practice guidance including asking insightful questions on candidates attitude to the safety and wellbeing of young people and vulnerable adults on application forms scrutinised at interview followed up by double references. Our policies and procedures are introduced at induction via our Staff Handbook and staff sign to say they have read these. In addition line management and Clinical Supervision where appropriate ensure these are followed. In addition we deliver in house group training on Child Protection for administrative staff. Counsellors undertake Child Protection training at the appropriate level using the Wiltshire Local Safeguarding Board multi agency courses. Are staff and volunteers Disclosure and Barring Service DBS checked and do you hold a central record of this as well as details of staff references. Yes. We hold a central record and have a flag up system for renewal. All references are written and followed up with verbal communication where appropriate. All counsellors hold enhanced DBS checks. Who in your organisation is ultimately responsible for safeguarding. Our branch has a Designated Safeguarding Lead who has access to our Senior Practice Consultant for the area. She has support from the Head of Service Quality and Clinical Practice Relate. Ultimate responsibly is held by the Relate Chief Executive and Board of Trustees. However we are in the process of recruiting an additional clinical management role. This will offer more time for individual safeguarding casework and safeguarding strategy. How do you ensure that young people are kept safe online when accessing your services. Our services for young people are currently face to face only. We do not practice lone working in young peoples work so operate in premises where someone else is always available. Also we do not go to individual homes.

9. Monitoring your project
How will you know if your project has been successful?

Feedback from young people - Clients are invited to complete a Relate Young Peoples Counselling Service Evaluation Form at the end of counselling. This shows their personal measure of progression of the problems brought to counselling across 4 bands. None A little Quite a bit or A lot. These bands are also applied to a number of questions relating to what they have achieved or learned and also what their experience was like. We also invite them to tell us the best thing about their sessions and any other comments to improve the service. These forms are anonymous and are reviewed by the Project Manager monthly so that any poor scores can be considered and questioned. Also any trends can be identified and worked on. In a recent sample of voluntary feedback forms from the Bradford on Avon service. 88 per cent found counselling helped them quite a bit or a lot. 90 per cent said they could cope better at home or school or with friends and 97 percent reported getting practical help and ideas. St Laurence have provided an example sheet of 5 students that have been seen to improve dramatically from the schools perspective and describes the benefit they have seen. Additional written comments on feedback given include. I feel more confident in myself because of the experience. I got to talk about how I felt without fear or judgement. At first he helped me express my feelings and then he gave me solutions I could use to help the situation. Counselling has helped me reduce my negative feelings.

10. Finance: if you are a new organisation and don't have accounts leave blank and tick box below

10a. Your Organisation's Finance:

Your latest accounts:
03/2018

Total Income:
£2282000.00

Total Expenditure:
£2358000.00

Surplus/Deficit for the year:
£760000.00

Free reserves currently held:
£1718000.00

Why can't you fund this project from your reserves:
Weve been unable to input the correct Income and Expenditure due to the need to add pence to the boxes. Therefore total income is 22820000.00 and total expenditure 23580000.00.Relate is still working on attaining a reserves policy of three months running costs and is currently on 2.6 months. St Laurence is challenged by schools funding levels reducing in recent years together with increased pastoral need. A separate financial statement from the Head teacher is being sent separately to endorse this application.

We are a newly formed group and do not yet have published accounts: 

10b. Project Finance:

Part One: *required

Total Project cost help £18720.00  
Total required from Area Board £5000.00

Part Two: Please itemise your project expenditure and project income *required

Itemised Expenditure
eg Materials help
£ Itemised Income
eg Our reserves
£ Income confirmed?
Counselling Delivery £10296.00 St. Laurence contributon £11650.00 yes
Clinical supervision £4255.00 Colonel William Llewellen Palmer Charity £2070.00
Mandatory CPD and DBS pro rata £266.00 Bradford on Area Board (this application) £5000.00
Travel and counsellor materials £650.00 £
Service management and office support £1200.00 £
Evaluation. Data collection and outcomes report £580.00 £
Premises pro rata £617.00 £
Governance pro rata £856.00 £
Total £ Total £  

11. Have you or do you intend to apply for a grant for this project from another area board within this financial year?
no


12. Tick all the Area Boards to which you are intending to apply, including this one (You can apply to a maximum of 3 Area Boards for the same project in a financial year)
 Amesbury
 Bradford on Avon
 Calne
 Chippenham
 Corsham
 Devizes
 Malmesbury
 Marlborough
 Melksham
 Pewsey
 Salisbury
 Southern Wiltshire
 South West Wiltshire
 Tidworth
 Trowbridge
 Warminster
 Westbury
 Royal Wootton Bassett & Cricklade

13. DECLARATION

Supporting information

Do you have the following (please tick any that apply):
 Child Protection Policy
 Safeguarding Children
 Procedure for dealing with an allegation against a member of staff or a volunteer
 Complaints Procedure
 Public Liability Insurance
 Health & Safety
 Whistle blowing policy
 Internet use policy
 Constitution
 Annual Accounts
 Business/Project Plan (For projects where total project cost is over £50,000)

Legal declaration
 The information on this form is correct, that any award received will be spent on the activities specified.




Evaluation Received 09/10/2014 17:05:44

1.   I confirm that our project was completed in accordance with the conditions of the approved application.
yes

2.   I confirm that all pictures, quotes, receipts and invoices are available for inspection upon request to prove the above.
yes

3.   I confirm Wiltshire Council's financial support was acknowledged in our publicity, printed or website material.
yes
Local publication and PC minuets

4.   Our project was successful in delivering the proposed community benefits.
yes

5.   The grant application process was.
very good

6.   Any further information that you would like to tell us about your project

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