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Local Youth Grant Detail

Started on: 08/11/2018 17:47:13

ID: 631

Current Status: Funds Transferred

To be considered at this meeting:
tbc contact Community Area Manager

Current Case Notes

11/03/2019 11:10:55 Funds transferred, please allow up to 28 days for the funds to reach your designated account.

07/03/2019 10:10:46 Bacs received.

06/03/2019 16:31:40 Acceptance Received. Now awaiting BACS detail.

15/02/2019 11:55:36 £858.00 approved.

04/02/2019 13:47:27 Your application will be considered at the Melksham Area Board meeting on Wednesday 13th February 2019 at Melksham United Church,4 High St, Melksham, SN12 6JU. The meeting will begin at 7pm with tea/coffee available from 6.30pm. You and/or a member of your group will need to attend to introduce the grant (one minute only) and to answer any questions which may arise. Please would you be able to reply to this invitation confirming your attendance by Friday 8th February 2019.

04/02/2019 13:42:40 Application received.

1. Project title? (Max. 8 words Eg. Tinkleton Village Youth Transport Project)
BGH Scouts Jamboree Fund

2. Project summary: (100 words)
Of all the beneficial activities offered by Scouts camps and wider expeditions are among the most important giving young people the chance to gain independence learn new skills experience new places develop teamwork and much more. We encourage all our scouts to attend camp and offer financial assistance and sibling discounts where appropriate to make it possible. In addition we are keen to support our scouts in joining overseas expeditions run by the Scouts Association. The Group would like to replenish its Jamboree Fund in order to continue offering help in enabling our young people to have these life-changing opportunities.

3. Amount of funding required:
£1001 - £5000

4. Which Area Board are you applying to? Not sure? -check on a map

5. What is the Post Code of where the project is taking place?(If the application is for something that will move around to different locations please insert the post code for where it will be based for the majority of the time.)
SN12 8RX

6. Please tell us which theme(s) your project supports:
 Informal education
 Youth work/development
 Employment or training
 1:1/group work
 Community Project
 Community Safety

If Other (please specify)

7. About your project
Please tell us about your project (a strong application will address all of the following):

  • How does your project support local needs and priorities?
  • How have young people been involved in your project so far?
  • How many young people to do you expect to benefit?
  • How will your project be accessible and affordable?
  • How will you encourage volunteering and community involvement?
  • How will you ensure your project is accessible to everyone (Disabled, low incomes, vulnerable, etc.)
  • How will ensure your project is inclusive?
  • How will you work with other community partners?
Each year we take c.20 Scouts and 15 Explorers on a weeks summer camp. In addition to this are weekend events for the younger sections Beavers and Cubs. We know from feedback from current as well as ex-Scouts from many years past that these are the experiences they will remember and cherish for the rest of their lives. They help them to grow as maturing young people and give them skills for life. However the rising price of activities catering and the incidental costs involved in running a safe and successful camp have meant that we need to start charging more. This provokes some difficult decisions for families who cannot support both scout camp and a family holiday or who have more than one child in the group to pay for. For next years summer camp we have an exceptionally high number of siblings attending 7 in total. We would usually offer help for families with siblings by offering to cover the cost of one of the children attending.The Scouts Association itself offers opportunities on a larger scale than we can with International camps and expeditions open to members but these usually require fundraising by the individuals of GBP 3000-4000. We currently have two scouts raising money to attend the 24th World Scout Jamboree in America in 2019 and as a Group we have donated GBP 250 to each of their efforts. We have a further three scouts and a leader attending the Tanzania 2020 expedition where they will help with building projects in rural Tanzania. The wealth of experience these young people will gain from these expeditions will come back with them to the group helping to promote scouting in general and broaden the minds of their fellow scouts.As a group we are committed to inclusivity and in doing what we can to ensure that finance does not become a barrier to young people embracing these opportunities. We fully support our scouts and explorers in fundraising for their expeditions such as by assisting with their fundraising events and we also like to be able to help them with grants towards their financial goals whilst not compromising the funds required for the running of the wider group. We are applying for this grant to enable us to replenish our Jamboree Fund from which we can make payments to group members at our discretion.

8. Safeguarding
Please tell us about how you will protect and safeguard young people in your project (You must address all of the following):

  • Please evidence your commitment to safeguarding and promoting the welfare of children and young people.
  • How do you make sure staff and volunteers understand their safeguarding responsibilities?
  • Are staff and volunteers Disclosure and Barring Service (DBS) checked and do you hold a central record of this as well as details of staff references.
  • Who in your organisation is ultimately responsible for safeguarding?
  • How do you ensure that young people are kept safe online when accessing your services?
BGH Scouts abide by the Policies Organisation and Regulation of the UK Scout Association with regard to safeguarding the welfare of the young people with all volunteers DBS checked every 5 years

9. Monitoring your project
How will you know if your project has been successful?

By the great feedback we receive from the parents as we have in previous years testifying how their children have tried new things learned new skills made new friends and come home dirty and exhausted

10. Finance: if you are a new organisation and don't have accounts leave blank and tick box below

10a. Your Organisation's Finance:

Your latest accounts:

Total Income:

Total Expenditure:

Surplus/Deficit for the year:

Free reserves currently held:

Why can't you fund this project from your reserves:
Our reserves are committed to ongoing maintenance projects such as refitting the aged and unsanitary kitchen at the Scout Hut recladding the external structure concreting the external space to make it more usable and building a secure external store.

We are a newly formed group and do not yet have published accounts: 

10b. Project Finance:

Part One: *required

Total Project cost help £4100.00  
Total required from Area Board £2050.00

Part Two: Please itemise your project expenditure and project income *required

Itemised Expenditure
eg Materials help
£ Itemised Income
eg Our reserves
£ Income confirmed?
Tanzania2020 donations 4 x 500 £2000.00 Individual Fundraising £1000.00 yes
Summer Camp sibling contributions 7 families @300 each £2100.00 Our Reserves £1050.00 yes
Total £ Total £  

11. Have you or do you intend to apply for a grant for this project from another area board within this financial year?

12. Tick all the Area Boards to which you are intending to apply, including this one (You can apply to a maximum of 3 Area Boards for the same project in a financial year)
 Bradford on Avon
 Southern Wiltshire
 South West Wiltshire
 Royal Wootton Bassett & Cricklade


Supporting information

Do you have the following (please tick any that apply):
 Child Protection Policy
 Safeguarding Children
 Procedure for dealing with an allegation against a member of staff or a volunteer
 Complaints Procedure
 Public Liability Insurance
 Health & Safety
 Whistle blowing policy
 Internet use policy
 Annual Accounts
 Business/Project Plan (For projects where total project cost is over £50,000)

Legal declaration
 The information on this form is correct, that any award received will be spent on the activities specified.

Evaluation Received 05/01/2015 21:01:11

1.   I confirm that our project was completed in accordance with the conditions of the approved application.

2.   I confirm that all pictures, quotes, receipts and invoices are available for inspection upon request to prove the above.

3.   I confirm Wiltshire Council's financial support was acknowledged in our publicity, printed or website material.
Gazette & Herald 18.12.14 Upper Kennet News Dec 2014

4.   Our project was successful in delivering the proposed community benefits.

5.   The grant application process was.
very good

6.   Any further information that you would like to tell us about your project
We have already sent you a comprehensive Report on the whole structure of our new Booking and Access Contol Systems. Further copies available to any interested party e.g. other community halls.



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