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Local Youth Grant Detail

Started on: 24/10/2018 11:19:10

ID: 627

Current Status: Funds Transferred

To be considered at this meeting:
tbc contact Community Area Manager

Current Case Notes

12/02/2019 07:59:49 Funds transferred, please allow up to 28 days for the funds to reach your account.

11/02/2019 11:54:23 BACS Received

22/11/2018 16:32:48 Acceptance Received. Now awaiting BACS detail.

21/11/2018 07:14:42 Your application was approved by Malmesbury Area Board on the 20.11.18. regards Richard Williams

04/11/2018 11:40:22 Your application has been reccommended by Malmesbury Local Youth Network Management Group for consideration by Malmesbury Area Board on the 20.11.18. regards Richard Williams LYF

26/10/2018 10:55:14 Thank you for your application which will be considered by Malmesbury Local Youth Network Management group on the 30.10.18 regards Richard Williams LYF

1. Project title? (Max. 8 words Eg. Tinkleton Village Youth Transport Project)
Abbey Skate

2. Project summary: (100 words)
This February half-term will see our towns 12th Century Abbey transformed into a skatepark for the eleventh year in a row. Each year we welcome hundreds of young people from across our town and beyond to enjoy three days of supervised skating scooting and rollerblading with music prizes and competitions. This much loved event runs on a not-for-profit basis which can only happen with the generous support and time of so many volunteers in the community.To make the event possible we partner with Phil Williams and his team of volunteers from Christian Surfers and Skaters UK CSUK

3. Amount of funding required:
£1001 - £5000

4. Which Area Board are you applying to? Not sure? -check on a map

5. What is the Post Code of where the project is taking place?(If the application is for something that will move around to different locations please insert the post code for where it will be based for the majority of the time.)
SN16 0AA

6. Please tell us which theme(s) your project supports:
 Informal education
 Youth work/development
 Employment or training
 1:1/group work
 Community Project
 Community Safety

If Other (please specify)

7. About your project
Please tell us about your project (a strong application will address all of the following):

  • How does your project support local needs and priorities?
  • How have young people been involved in your project so far?
  • How many young people to do you expect to benefit?
  • How will your project be accessible and affordable?
  • How will you encourage volunteering and community involvement?
  • How will you ensure your project is accessible to everyone (Disabled, low incomes, vulnerable, etc.)
  • How will ensure your project is inclusive?
  • How will you work with other community partners?
Young people are involved in running the event. This has included helping oversee younger sessions making a video of the event choosing music running the tuck shop doing announcements and interviews and set up and pack down.The official video from 2018 was produced by two Malmesbury young people who did it as part of their work experience through Wiltshire College. The video can be viewed at www.malmesburyabbey.comSkate. Its an inclusive event with sessions for all ages and abilities including wheel chair users. The Abbey is open from 930am to 9pm and so provides a safe and encouraging place for young people to hang out if they are not using the skatepark. A smaller group of young people are involved on the official team during the event. These young people eat with the team and attend meetings. They have often come from more disadvantaged backgrounds. One of the great strengths of the project has been the way more vulnerable young people look forward to the project as it provides a safe and welcoming environment for them. We have Alan Holt and Matt Bird from Malmesbury Skate Park involved on the team. There is a strong relationship between the Skate Park and Abbey Skate. The Skate Park support the event with prizes and we always promote the Skate Park during the event. Over 200 young people aged from 4yrs to 18yrs to attend at least one session on the park. With a large number of these coming from the Malmesbury Area. However we expect over 150 young people will come and watch the sessions and enjoy the facilities which include a tuck shop and youth zone without actually joining in with a session. We expect to have 5 youth on the core team during the event and up to 30 serving in different ways which include tuck shop set up and pack down. This event is run on a not-for-profit basis which can only happen with the generous support and time of so many within the community. Tickets are sold at between 3 and 3.50 depending on the length of the session and which age group it is for. Youth who are helping on the team get a discounted rate to use the park which is normally just 1. We would never want anyone from a disadvantaged background not be able to attend a session if cost was a factor and so can offer discounted or free sessions.

8. Safeguarding
Please tell us about how you will protect and safeguard young people in your project (You must address all of the following):

  • Please evidence your commitment to safeguarding and promoting the welfare of children and young people.
  • How do you make sure staff and volunteers understand their safeguarding responsibilities?
  • Are staff and volunteers Disclosure and Barring Service (DBS) checked and do you hold a central record of this as well as details of staff references.
  • Who in your organisation is ultimately responsible for safeguarding?
  • How do you ensure that young people are kept safe online when accessing your services?
The event is run by Malmesbury Abbey and so all those involved are required to follow the guidelines that are contained within the Malmesbury Abbey Safeguarding Policy for Children and Young People which was last reviewed and updated in May 2018. There is specific guidelines for Abbey Skate contained within the policy such as no volunteer being alone with a child and not becoming friends with young people on social media. Malmesbury Abbey has a Parish Safeguarding Office for Children and Young People who has been trained to ensure any Safeguarding concerns are handled correctly. Volunteers will be briefed on their Safeguarding responsibilities. The PCC are responsible that the Abbey follows good Safeguarding practice. References from the CSUK team will be securely stored. The CSUK team are not eligible for a DBS check but they will be overseen by a team leader who has had a DBS check done. Young people follow the Abbey Skate Facebook page and this page is monitored by more than one administrator.

9. Monitoring your project
How will you know if your project has been successful?

Informal discussions with parents careers and young people throughout the event and afterwards to review the benefit that is being had.Monitoring that young people and particularly those from more challenging backgrounds are involved on the core team using the park hanging out and enjoying the Abbey being open for them building relationships with team members and being encouraged and inspired.

10. Finance: if you are a new organisation and don't have accounts leave blank and tick box below

10a. Your Organisation's Finance:

Your latest accounts:

Total Income:

Total Expenditure:

Surplus/Deficit for the year:

Free reserves currently held:

Why can't you fund this project from your reserves:
25K are relatively small reserves for a grade 1 listed building and scheduled ancient monument to hold in case of unexpected maintenance costs. Please note that our annual accounts cover Malmesbury Abbey and Brokenborough and the figures above have been extracted from the accounts for Malmesbury Abbey only.

We are a newly formed group and do not yet have published accounts: 

10b. Project Finance:

Part One: *required

Total Project cost help £2600.00  
Total required from Area Board £700.00

Part Two: Please itemise your project expenditure and project income *required

Itemised Expenditure
eg Materials help
£ Itemised Income
eg Our reserves
£ Income confirmed?
Skate Park £800.00 Ticket Sales £1200.00
Insurance £250.00 Raffle £300.00
Trophies Prizes £250.00 Tuck shop £150.00
Travel £300.00 Waitrose Tokens (January) £250.00
Tuck shop £100.00 £
T-Shirts for team £250.00 £
Team food & refreshments £250.00 £
General £300.00 £
Additional Staff Costs £100.00 £
Total £ Total £  

11. Have you or do you intend to apply for a grant for this project from another area board within this financial year?

12. Tick all the Area Boards to which you are intending to apply, including this one (You can apply to a maximum of 3 Area Boards for the same project in a financial year)
 Bradford on Avon
 Southern Wiltshire
 South West Wiltshire
 Royal Wootton Bassett & Cricklade


Supporting information

Do you have the following (please tick any that apply):
 Child Protection Policy
 Safeguarding Children
 Procedure for dealing with an allegation against a member of staff or a volunteer
 Complaints Procedure
 Public Liability Insurance
 Health & Safety
 Whistle blowing policy
 Internet use policy
 Annual Accounts
 Business/Project Plan (For projects where total project cost is over £50,000)

Legal declaration
 The information on this form is correct, that any award received will be spent on the activities specified.



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