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Local Youth Grant Detail

Started on: 19/10/2018 14:19:40

ID: 625

Current Status: Funds Transferred

To be considered at this meeting:
tbc contact Community Area Manager

Current Case Notes

28/01/2019 09:35:25 Funds transferred, please allow up to 28 days for the funds to reach your designated account.

25/01/2019 10:42:10 Bacs received.

24/01/2019 22:25:07 Acceptance Received. Now awaiting BACS detail.

23/01/2019 12:09:54 £500.00 approved.

09/01/2019 14:35:03 Your application will be considered at the Pewsey Area Board meeting on Monday 21st January 2019 at the Woodborough Club, Smithy Lane, Woodborough, Wiltshire, SN9 5PL. The meeting will begin at 7.00pm with tea/coffee available from 6.30pm. You and/ or a member of your group will need to attend to introduce the grant (one minute only) and to answer any questions which may arise. Please would you be able to reply to this invitation confirming your attendance by Friday 18th January 2019.

09/01/2019 14:20:59 Application received.

1. Project title? (Max. 8 words Eg. Tinkleton Village Youth Transport Project)
1st Pewsey Guides and Senior Section Unit

2. Project summary: (100 words)
The new Girlguiding programme was launched in September 2018. All resources for the new programme are required to run the programme no later than September 2019. But we would like to start the new programme from January 2019. This also includes new handbooks and badge record books for each girl. We would also like to purchase new equipment for the units activities which includes craft materials.

3. Amount of funding required:
£0 - £1000

4. Which Area Board are you applying to? Not sure? -check on a map

5. What is the Post Code of where the project is taking place?(If the application is for something that will move around to different locations please insert the post code for where it will be based for the majority of the time.)

6. Please tell us which theme(s) your project supports:
 Informal education
 Youth work/development
 Employment or training
 1:1/group work
 Community Project
 Community Safety

If Other (please specify)

7. About your project
Please tell us about your project (a strong application will address all of the following):

  • How does your project support local needs and priorities?
  • How have young people been involved in your project so far?
  • How many young people to do you expect to benefit?
  • How will your project be accessible and affordable?
  • How will you encourage volunteering and community involvement?
  • How will you ensure your project is accessible to everyone (Disabled, low incomes, vulnerable, etc.)
  • How will ensure your project is inclusive?
  • How will you work with other community partners?
I am a leader at 1st Pewsey Guides and Senior Section I started as a guide when I was 10 and have worked up to leadership. So from personal experience I have seen a great benefit of Girlguiding due to opportunities and experiences. I have taken over the unit more recently due to the other leaders having to take a step back due to their health. In September 2018 we had a total of 5 girls in our unit however this is not financially viable for us to continue running. So I have worked hard to promote the unit locally I have been around all the local schools with posters and postcards for all those that are age appropriate as well as publicity on facebook. From this we have now gained 2 more girls so our numbers are up to 7. We are also looking into relocating in to Pewsey in January to the new leisure centre for our regular meetings as we currently meet in Milton Lilbourne. If this happens we will be in the centre of the community and should be able to encourage more girls to attend. I have already had 2 interested girls if we move into Pewsey. So the unit is looking positive for the future if we can build the numbers as all the current girls really enjoyed it and the parents and the girls have been very supportive and doing all they can to keep it open. However due to the limited girls the running of the unit is financially difficult. I would like to therefore launch the new programme to the unit in January when we relocate however there are multiple resources required. The new programme has modernised guiding and is to create greater links from Rainbows to rangers to encourage girl to move from each section. This will also help with retaining girls in units. The guiding programme is heavily girl led its the girls choice of activities and things they would like to do and achieve. The new programme helps the girls do this with new badge record books and a handbook each. There are also resource cards so the girls can choose the activity but also lead it themselves to encourage girls to lead and move on to young leaders. As a unit I would like to get more involved with the local community so this year for the first time we will be attending the remembrance service I also plan on the guides helping out and taking part at other local community events. We will look at helping and taking part in the annual Pewsey carnival as well as other events that may occur or community clear ups. As a unit we also require new equipment in order for us to provide certain activities to the girls this includes basic stationary and craft material to sporting and cooking materials. Guiding is great for all girls as it encourages teamwork confidence and new experiences as well as making new friends along the way. Guiding is for all abilities and involves everyone. Regular meetings and guiding in general is great value for money and they gain loads from it. So I would love to continue the unit and build our numbers and provide a great experience for the girls.

8. Safeguarding
Please tell us about how you will protect and safeguard young people in your project (You must address all of the following):

  • Please evidence your commitment to safeguarding and promoting the welfare of children and young people.
  • How do you make sure staff and volunteers understand their safeguarding responsibilities?
  • Are staff and volunteers Disclosure and Barring Service (DBS) checked and do you hold a central record of this as well as details of staff references.
  • Who in your organisation is ultimately responsible for safeguarding?
  • How do you ensure that young people are kept safe online when accessing your services?
Girlguiding has training and procedures in place for safeguarding to ensure all girls are kept safe. Each section has set ratios and for guides its 1 adult to 12 girls and no adult is to be left alone with a child. We no longer keep paper records of girls detail due to the new GDPR they are all kept on GO our online Girlguiding database. Every volunteer has to undergo a DBS check prior to helping out with a unit. All the volunteers have to carry out at least level 1 safe space training. At least one leader from each unit must hold their Adult leader qualification for that section and will have safe space training to level 4. At least one leader will have a current first aid qualification. All the details of this information is kept on Go under the leaders name. These procedures ensure that all girls in our unit are kept safe while having a good time parental consent and photo permissions are also given from their parent or guardian.

9. Monitoring your project
How will you know if your project has been successful?

The key way we will know if our project has been successful is an increase in girl numbers. With increased equipment and available storage will mean we will be able to provide a wider range of activities more easily. The girls will hopefully enjoy guides and it will encourage more to join. The new programme will be key to growing guiding in the Pewsey district as we currently have 3 brownie units and we are the only guide unit. If we increase the guide unit numbers we can then look at reopening other units and sections like a Pewsey brownie unit and a rainbow unit in our district in the future. The new programme will help us with maintaining girls as there are skill builders unit activities and interest badges. These all link into 6 different themes with the skill builders all being different stages. In Rainbows you can do Stage 1 in Brownies stage 2 and 3 Guides 4 and 5 and Rangers stage 6. This will encourage girls to move from each section. More badges are involved in the new programme and the programme flows better for the girls journey through guiding. The interest badges are designed for the girls to carry out at home to encourage self motivation with the support of their leaders and parents. For each section in guiding there is a Gold award which is a big achievement as they have to complete an interest badge skill builder and so many unit activity hours for all 6 themes. The new programme is looking very exciting and should help with encouraging more girls to join and its great skills for the future. If our numbers increase over the next year we will know our project is successful and any funding has been put to good use on equipment and resources. Any funding will be used wisely and a breakdown of what it has been spent on. I am really looking forward to the unit numbers increasing and having a possibility of expanding guiding in the Pewsey district.

10. Finance: if you are a new organisation and don't have accounts leave blank and tick box below

10a. Your Organisation's Finance:

Your latest accounts:

Total Income:

Total Expenditure:

Surplus/Deficit for the year:

Free reserves currently held:

Why can't you fund this project from your reserves:
Normally as a unit we are able to fund equipment and resources however due to our low numbers it does not cover the costs of equipment we require for regular meetings. Badges and resources we also buy throughout the year but with the new programme launch we require to purchase all the new resource cards at once to run the programme. The new guide handbook and badge book we would add to the joining fee for each girl in the future. However we need to provide books for all the existing girls as well as new girls currently. Girlguiding census also is required in the new year which is the annual subscription for each member which all our current funds are required to cover. So funding is required to boost the unit numbers and obtain the new resources. The currents accounts however do not fully reflect our current financial situation as we lost 3 older girls before summer as they were too old for guides. This means that our current numbers only just cover the regular hall fees and all resources and equipment for the unit is limited or being purchased personally by the leaders.

We are a newly formed group and do not yet have published accounts: 

10b. Project Finance:

Part One: *required

Total Project cost help £395.90  
Total required from Area Board £395.90

Part Two: Please itemise your project expenditure and project income *required

Itemised Expenditure
eg Materials help
£ Itemised Income
eg Our reserves
£ Income confirmed?
Skill Builders Resources x48- Stage 3,4,5 & 6 £120.00 £
Unit Meeting activity Cards x4 - Guides & Rangers £15.40 £
Guides Handbook x5 £17.50 £
Guides Badge Book x5 £40.00 £
Rangers Record Book x5 £20.00 £
Rangers Handbook x5 £17.50 £
Going away with Scheme £5.50 £
Craft Materials £60.00 £
Equipment for activities £100.00 £
Total £ Total £  

11. Have you or do you intend to apply for a grant for this project from another area board within this financial year?

12. Tick all the Area Boards to which you are intending to apply, including this one (You can apply to a maximum of 3 Area Boards for the same project in a financial year)
 Bradford on Avon
 Southern Wiltshire
 South West Wiltshire
 Royal Wootton Bassett & Cricklade


Supporting information

Do you have the following (please tick any that apply):
 Child Protection Policy
 Safeguarding Children
 Procedure for dealing with an allegation against a member of staff or a volunteer
 Complaints Procedure
 Public Liability Insurance
 Health & Safety
 Whistle blowing policy
 Internet use policy
 Annual Accounts
 Business/Project Plan (For projects where total project cost is over £50,000)

Legal declaration
 The information on this form is correct, that any award received will be spent on the activities specified.



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