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Local Youth Grant Detail

Started on: 09/07/2018 16:42:48

ID: 604

Current Status: Application Received

To be considered at this meeting:
tbc contact Community Area Manager

Current Case Notes

12/07/2018 13:06:54 Amendments made to application with the support of applicant

11/07/2018 12:36:48 Amendments made to application

11/07/2018 12:16:24 Application meets criteria

1. Project title? (Max. 8 words Eg. Tinkleton Village Youth Transport Project)
Westbury Youth Club

2. Project summary: (100 words)
Approximately 50 per cent of our 50 members will be in the 13-19 years range during the coming year the remaining 11 and 12. The club meets weekly during term times as well as a few sessions during summer holidays providing a safe venue for up to 50 young people to undertake enjoyable and stretching activities interact with others as well as adults gaining a better understanding of the need for an appropriate code of conduct and behaviour. In addition they are taken off site for additional experiences such as problem solving rock climbing and canoeing all requiring working with other young people and gaining a heightened sense of the importance of working with others

3. Amount of funding required:
£1001 - £5000

4. Which Area Board are you applying to? Not sure? -check on a map

5. What is the Post Code of where the project is taking place?(If the application is for something that will move around to different locations please insert the post code for where it will be based for the majority of the time.)
BA13 3FN

6. Please tell us which theme(s) your project supports:
 Informal education
 Youth work/development
 Employment or training
 1:1/group work
 Community Project
 Community Safety

If Other (please specify)

7. About your project
Please tell us about your project (a strong application will address all of the following):

  • How does your project support local needs and priorities?
  • How have young people been involved in your project so far?
  • How many young people to do you expect to benefit?
  • How will your project be accessible and affordable?
  • How will you encourage volunteering and community involvement?
  • How will you ensure your project is accessible to everyone (Disabled, low incomes, vulnerable, etc.)
  • How will ensure your project is inclusive?
  • How will you work with other community partners?
There is very little for young people to do in Westbury that involves a safe environment and mixing with a large number of other young people as well as adults. The club meets this need for up to 50 young people with approximately a further 15 on a waiting list. The clubs objective is A better community through its youth. The young people are continually consulted on the running of the club and potential activities and a survey was recently conducted amongst them which showed a very high level of satisfaction There are 2 Junior leaders from their number who are involved in leading activities as well as communication portals between the young people and the volunteers running the nclub. Members are charged 1 for each club session and previous grant funds have been used to heavily subsidise off-site activities. Membership is open to all within the age profile. With respect to the JSA priorities the club strives to at the least limit child poverty by maintaining a very low subscription of 1 per session and then heavily subsidises the activities it runs such as a Brokers Wood session which was subsidised by 11 per member.In terms of mental and emotional well-being we believe the club provides a safe and friendly environment staffed by trusted caring and interested volunteers who take time to get to know members. The activities it runs are designed to encourage good team working and the active recognition of involvement and success. Members form new associations and friendships at the club as well as a sense of belonging. A recent survey among members at the club showed that 90 feel welcomed by the club 90 feel safe and 86 answered yes to the question Do you feel you can speak with a club volunteer if you have a problem or issue

8. Safeguarding
Please tell us about how you will protect and safeguard young people in your project (You must address all of the following):

  • Please evidence your commitment to safeguarding and promoting the welfare of children and young people.
  • How do you make sure staff and volunteers understand their safeguarding responsibilities?
  • Are staff and volunteers Disclosure and Barring Service (DBS) checked and do you hold a central record of this as well as details of staff references.
  • Who in your organisation is ultimately responsible for safeguarding?
  • How do you ensure that young people are kept safe online when accessing your services?
All volunteer staff are DBS checked and have to undergo safeguarding training. All records of these are securely stored on site. They are also involved in risk assessments. Safeguarding is very high on our priorities and it is often discussed amongst the volunteers as well as with the young members. On a week to week basis the club leader is responsible for safeguarding. Ultimately that rests with the chairman of the club

9. Monitoring your project
How will you know if your project has been successful?

Ultimately the success of the club is measured by its popularity with its target group. The number of members we have and especially the waiting list along with the feedback on satisfaction levels among its members indicate a high degree of success

10. Finance: if you are a new organisation and don't have accounts leave blank and tick box below

10a. Your Organisation's Finance:

Your latest accounts:

Total Income:

Total Expenditure:

Surplus/Deficit for the year:

Free reserves currently held:

Why can't you fund this project from your reserves:
There isnt sufficient funds for the youth club to pay for hiring costs as well as equipment and offsite activities - the hiring of the centre will be paid out of our reserves leaving a total balance of 1768.13 in our reserves

We are a newly formed group and do not yet have published accounts: 

10b. Project Finance:

Part One: *required

Total Project cost help £4800.00  
Total required from Area Board £3000.00

Part Two: Please itemise your project expenditure and project income *required

Itemised Expenditure
eg Materials help
£ Itemised Income
eg Our reserves
£ Income confirmed?
Equipment £2000.00 Hall Hire £1800.00 yes
Offsite Activities £1000.00 £
Total £ Total £  

11. Have you or do you intend to apply for a grant for this project from another area board within this financial year?

12. Tick all the Area Boards to which you are intending to apply, including this one (You can apply to a maximum of 3 Area Boards for the same project in a financial year)
 Bradford on Avon
 Southern Wiltshire
 South West Wiltshire
 Royal Wootton Bassett & Cricklade


Supporting information

Do you have the following (please tick any that apply):
 Child Protection Policy
 Safeguarding Children
 Procedure for dealing with an allegation against a member of staff or a volunteer
 Complaints Procedure
 Public Liability Insurance
 Health & Safety
 Whistle blowing policy
 Internet use policy
 Annual Accounts
 Business/Project Plan (For projects where total project cost is over £50,000)

Legal declaration
 The information on this form is correct, that any award received will be spent on the activities specified.

Evaluation Received 24/07/2014 20:14:31

1.   I confirm that our project was completed in accordance with the conditions of the approved application.

2.   I confirm that all pictures, quotes, receipts and invoices are available for inspection upon request to prove the above.

3.   I confirm Wiltshire Council's financial support was acknowledged in our publicity, printed or website material.
Great Bedwyn Village Hall AGM and we propose to write up all the hall improvements as soon as they are complete in our local Parish News magazine.

4.   Our project was successful in delivering the proposed community benefits.

5.   The grant application process was.
very good

6.   Any further information that you would like to tell us about your project
We are really grateful for the help of Pewsey Area Board once again for granting us funding for the 5 tables which mean that we have more facilities to offer and hire out and we have been able to get rid of our very old and fairly dangerous tressel tables. The new tables have already proved useful in hall and village functions eg fetes, community lunches



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